WORKSHOP MINUTES COUNCIL NOV 2, 2010

Council Workshop Minutes
Tuesday, November 2, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk, Christopher Clarke
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone.
Special Topic: Request to waive out-of-town connection and facility premium for Grace Stone Estates.
Gregg Gordon and Mike Lyon appeared before Council at the October Regular Meeting to ask that the additional out-of-town fees be waived for Grace Stone Estates. Connie and Melinda reviewed the history and purpose of the connection and facility fees. Bill commented that his concern was that Gregg and Mike developed the subdivision with the understanding that is would be incorporated into the Town limits, and that he feels it would be good business to waive the fees in this case. Kevin recognized Gregg and Mike from the audience, and both made comment about their support of the boundary adjustment and their view that the additional fee was unfair to their customers.
1. Budget (Connie Torres, Christopher Clarke)
Melinda reported that there has been an additional $1000 spent on the backhoe, but it now seems to be running well.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that we will have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
The Police Department is beginning of the process of planning the most cost-effective way to utilize this building as a Police Department.
C. Former Dr. Brown Building
Melinda suggested that she write the Library a letter asking them to submit a proposal to the Town as to how they intend to utilize this building. Chris commented that he would like to see additional computers available for public use.

3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Carolyn and Connie are reviewing the draft update. Melinda commented that the draft was based on the VML Insurance model. Glenn commented that he would like to review the draft as well.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Bill reported that he and Glenn were planning to meet Clarence Moore to review parking spaces and distances to driveways and intersections.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Melinda commented that the flyer advertising the basketball tournament was well done. Carolyn commented that Mr. Odums had contacted her to notify her that a tournament had been scheduled. He also contacted Mr. Yuille.
7. OTHER
Chris made a motion, seconded by Glenn, to go into Executive Session under State Code 15.2-2907 (D) to discuss annexation. Connie, seconded by Chris, moved to close the Executive Session and reconvene in open session. Council by roll call confirmed that no business was discussed other than as stated in the motion.
Bill commented the original pocket park plan was much different than what has been developed there. It was confirmed that the Town Christmas tree would be installed in its usual location on that property.