TOWN MANAGER'S AGENDA REPORT
Tuesday, November 16, 2010
Report Dated Friday, November 12, 2010
Agenda Item #8 Unfinished Business
a. Cove Project Update
Please see Enclosure /41. We have at long last received a "FONSI" from the COE. FONSI stands for Finding of No Significant Impact, and it means that the permitting phase for the Cove Project has been completed.
b. Cemetery Maintenance Bids
The deadline for receiving bids is at 5:00 p.m. this afternoon. So far, we have received one bid on the concrete work and one on the roof work.
c. Grace Stone Estates Request
Gregg Gordon and Mike Lyon have requested that Council consider waiving the out-of-town premium charged on connection and facility fees for Grace Stone Estates due to the delay in securing the boundary adjustment. They feel these fees are unfair to their customers because they are in favor of the boundary adjustment and should therefore, not have to pay the additional out-of-town fees. My recommendation is that instead of making an exception to the Town's established fee structure, Council should encourage Gregg and Mike to take action to initiate a voluntary boundary adjustment for their development. There is no longer an advantage to delay this action if Council has determined to move forward with filing for the boundary adjustment with the Commission on Local Government (COLG). We had previously tried to work with the County's arbitrary 75% threshold policy, but since that has no bearing on the COLG, there is no reason to delay action on incorporating this property.
Agenda Item #9: New Business
a. Annexation
Council has previously adopted a resolution pertaining to annexation proceedings. Please see Enclosure #3. As a matter of record, Council may reiterate their position with a motion to proceed with filing with the COLG.
b. Budget Amendment Please see Treasurer's Report.
Sunday, November 14, 2010
WORKSHOP MINUTES COUNCIL NOV 2, 2010
Council Workshop Minutes
Tuesday, November 2, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk, Christopher Clarke
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone.
Special Topic: Request to waive out-of-town connection and facility premium for Grace Stone Estates.
Gregg Gordon and Mike Lyon appeared before Council at the October Regular Meeting to ask that the additional out-of-town fees be waived for Grace Stone Estates. Connie and Melinda reviewed the history and purpose of the connection and facility fees. Bill commented that his concern was that Gregg and Mike developed the subdivision with the understanding that is would be incorporated into the Town limits, and that he feels it would be good business to waive the fees in this case. Kevin recognized Gregg and Mike from the audience, and both made comment about their support of the boundary adjustment and their view that the additional fee was unfair to their customers.
1. Budget (Connie Torres, Christopher Clarke)
Melinda reported that there has been an additional $1000 spent on the backhoe, but it now seems to be running well.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that we will have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
The Police Department is beginning of the process of planning the most cost-effective way to utilize this building as a Police Department.
C. Former Dr. Brown Building
Melinda suggested that she write the Library a letter asking them to submit a proposal to the Town as to how they intend to utilize this building. Chris commented that he would like to see additional computers available for public use.
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Carolyn and Connie are reviewing the draft update. Melinda commented that the draft was based on the VML Insurance model. Glenn commented that he would like to review the draft as well.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Bill reported that he and Glenn were planning to meet Clarence Moore to review parking spaces and distances to driveways and intersections.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Melinda commented that the flyer advertising the basketball tournament was well done. Carolyn commented that Mr. Odums had contacted her to notify her that a tournament had been scheduled. He also contacted Mr. Yuille.
7. OTHER
Chris made a motion, seconded by Glenn, to go into Executive Session under State Code 15.2-2907 (D) to discuss annexation. Connie, seconded by Chris, moved to close the Executive Session and reconvene in open session. Council by roll call confirmed that no business was discussed other than as stated in the motion.
Bill commented the original pocket park plan was much different than what has been developed there. It was confirmed that the Town Christmas tree would be installed in its usual location on that property.
Tuesday, November 2, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk, Christopher Clarke
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone.
Special Topic: Request to waive out-of-town connection and facility premium for Grace Stone Estates.
Gregg Gordon and Mike Lyon appeared before Council at the October Regular Meeting to ask that the additional out-of-town fees be waived for Grace Stone Estates. Connie and Melinda reviewed the history and purpose of the connection and facility fees. Bill commented that his concern was that Gregg and Mike developed the subdivision with the understanding that is would be incorporated into the Town limits, and that he feels it would be good business to waive the fees in this case. Kevin recognized Gregg and Mike from the audience, and both made comment about their support of the boundary adjustment and their view that the additional fee was unfair to their customers.
1. Budget (Connie Torres, Christopher Clarke)
Melinda reported that there has been an additional $1000 spent on the backhoe, but it now seems to be running well.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that we will have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
The Police Department is beginning of the process of planning the most cost-effective way to utilize this building as a Police Department.
C. Former Dr. Brown Building
Melinda suggested that she write the Library a letter asking them to submit a proposal to the Town as to how they intend to utilize this building. Chris commented that he would like to see additional computers available for public use.
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Carolyn and Connie are reviewing the draft update. Melinda commented that the draft was based on the VML Insurance model. Glenn commented that he would like to review the draft as well.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Bill reported that he and Glenn were planning to meet Clarence Moore to review parking spaces and distances to driveways and intersections.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Melinda commented that the flyer advertising the basketball tournament was well done. Carolyn commented that Mr. Odums had contacted her to notify her that a tournament had been scheduled. He also contacted Mr. Yuille.
7. OTHER
Chris made a motion, seconded by Glenn, to go into Executive Session under State Code 15.2-2907 (D) to discuss annexation. Connie, seconded by Chris, moved to close the Executive Session and reconvene in open session. Council by roll call confirmed that no business was discussed other than as stated in the motion.
Bill commented the original pocket park plan was much different than what has been developed there. It was confirmed that the Town Christmas tree would be installed in its usual location on that property.
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