COUNCIL WORKSOP MINUTES OCTOBER

Council Workshop Minutes
Tuesday, October 5, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone on a cool fall night.
1. Budget (Connie Torres, Christopher Clarke)
A. Fire Truck Financing
Melinda reported that the permanent financing for the fire truck has been delayed until the next round of Rural Development funding. Carolyn and Glenn commented that Congressman Perriello's office should be contacted and made aware of the situation.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that the she hoped to have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
Melinda reported that the YMCA will finish removing their equipment this weekend, and that Marcus Hargrave will address Council at November Regular Meeting. Glenn commented that the VEC should be contacted and perhaps offered free use of the building since they were closing their office in South Hill.
C. Lake Country Live Video Feed
Melinda commented that the camera has been mounted on the Town Hall roof and is
working well. The feed may be viewed at WWW. la kecountry -1 iv exorn
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
The Committee will schedule a meeting to review the draft which will be available to the public prior to Council adopting a new policy.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Melinda commented that the long awaited drainage repair in front of Strum & Co has finally been completed. Bill commented that it looked like the contractor had done a nice job. Connie suggested that Melinda write Jean Crowe a letter thanking her for her patience as the Town worked through the grant process with VDOT.
5. Utility Committee (Harold Yuille, Bill Nunn)
Melinda reported that the Town crew was working on 4th Street installing two new manholes and a short length of sewer line to alleviate a long standing sewer back up problem at Bay View Efficiencies and the Marina.
6. Recreation (Harold Yuille, Carolyn Hite)
Carolyn reported that there had been no further word from the group interested in organizing a basketball tournament on the Town courts.
7. OTHER
A. VML Conference
Melinda commented that she had just returned from the VML Conference held in Hampton a few hours ago, and that, as always, the conference provided useful information and networking opportunities.
B. ICMA
Melinda reported that she will be attending the ICMA Annual Conference in San Jose later this month and will miss the Regular Meeting, and that she had applied for and received a scholarship and travel stipend for this event.
C. HYDROPLANE and HARVEST DAYS
Melinda commented that these events both went very well thanks to a lot of planning and work by many volunteers. There were large crowds in Town throughout the weekend. Carolyn commented that she would like to hear a report from CEDA on the event since the Town provides financial support. She added that she would like to receive a report from the Chamber in regard to the Lake Fest shuttle service that the Town subsidized.
D. ADVENTURE TOURISM WORKSHOP
Melinda reported that she had provided a presentation on the Night Time Fishing lights at a recent VA Tourism workshop. She read an excerpt from the ESPN Outd000rs website which recognized the lights in a very complimentary way as being at the top of the list of "redneck wonders".
E. VETS
Melinda reported that the EDA has signed a lease with VETS, Inc. They are a technology company and will be occupying the former RedOak E-Commerce building in the Lakeside Commerce Park. F. 3rd ANNUAL CLARKSVILLE COMMUNITY THANKSGIVING DINNER Connie reported that the free dinner for the community would he held the Wednesday before Thanksgiving at the Community Center, and that volunteers were needed. An organizational meeting will be held on October 14 at 7:00 at the Community Center. She added that the number of meals prepared has increased each year, with a total of 800 meals served last year.
G. PLAN VIRGINIA
Glenn reported that he would be attending a Land Use and Zoning Conference in Roanoke and that he had received a scholarship from the Tobacco Commission. He added that he has been appointed to the Board of Directors for Plan Virginia.