COUNCIL WORKSHOP MINUTES 8/3/2010

Council Workshop Minutes
Tuesday, August 3, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Christopher Clarke
Staff Present: Melinda Moran
Connie opened the meeting in Kevin's absence and welcomed everyone.
1. Budget (Connie Torres, Christopher Clarke)
Connie commented that she would plug the June financials into the spreadsheet the Budget Committee uses and get a copy to Chris. Chris asked if quantities could be identified on the Vendor's list. Connie and Melinda explained that the Vendor's list is generated by the financial/accounting software program, and that the Treasurer does not have the ability to add additional narrative.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that Clarence would like to begin removal of some of the trees that are impeding their maintenance efforts, and that he advises that his crew can handle removal of the trees within the cemetery, but a contractor will need to be hired to remove the trees on the perimeter. The trees will be flagged for a period of time before any are removed.
Melinda reported that no additional cemetery rules/regulations have been found.
B. Vacant Town Owned Buildings
Melinda commented that several months ago, this Committee began exploring the highest and best use for the former YMCA building and the former Dr. Brown building. The Y building was identified as a good fit for the Police Department, but the Committee did not identify the best way to utilize the Dr. Brown building, although several options, including expansion of the library, were discussed.
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Melinda reported that she was reviewing the draft, but will not have a great deal of time to devote to this effort until the end of the month.

4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Melinda reported that several items came up during and just after the Regular meeting last month that require the Committee's attention:
n 4 way stop at 4th and Commerce
Bill commented that he was in favor of asking VDOT to establish this location as a 4 way stop. Carolyn added that 4th and Market St should also be a 4way stop.
n Additional handicap parking in front of Vivian's and Bass
Melinda commented that it would be unusual to have two handicap spaces back-to-back for on-street parking. Connie commented that it could cause some issues for the nearby restaurants since parking spaces are already limited. In lieu of designating an additional space, Bill and Carolyn suggested moving the space to make it the first one after to offset from the corner.
n Designate handicap parking behind VA Ave Mall and by Second Baptist Church
Bill recommended that the Town designate the space behind the Mall and ask if the Church wanted to have a handicapped space near them.
• Tree hazard on Commerce Street
Melinda commented that Clarence was coordinating with the owner to remove the tree.
• No Parking signage on Festival Reroute
Bill commented that he did not feel that posting the reroute with permanent signs was advisable.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Carolyn reported that a meeting would be held on Thursday, August 5 at 4:00 p.m. with Steve Odums to follow-up on his request at the July Regular Meeting for permission to hold basketball tournaments on the Town courts. Chris commented that it might be helpful to post a "Rules of Play" sign, and to make it clear that trash needs to be put in

the proper receptacles. Melinda commented that the Social Services workers could be deployed to clean the litter periodically.
7. OTHER
A. Boundary Adjustment
Melinda reported that staff from the Commission on Local Government are coming next week to discuss our proposed boundary adjustment.
B. Solid Waste Collection Carolyn commented that she would serve on the ad-hoc Committee to review this issue.
C. Symposium on Kerr Water Resources
Melinda commented that the response to the Symposium was going well, and that she would register the Council members who could attend. Carolyn, Bill and Chris indicated they would be available.
D. New Fire Truck
Melinda commented she would provide an update on the status of the Rural Development loan/grant at the Regular Meeting.
E. Boydton Planning Meeting
Carolyn reported that Boydton was planning an August 31 meeting with Dr. Michael Chandler and that it was open to other localities.
F. New Teacher's Welcome
Christ reported that the annual New Teacher's Welcome would be held at Brian's in South Hill at 6:30 p.m. on August 23.