Council Workshop Minutes Monday, May 3, 2010 7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Weston Gupton, Harold Yuille
Staff Present: Melinda Moran
Melinda opened the meeting in Kevin's absence:
1. Budget (Connie Torres, Linda Davenport)
A. Budget Preparation
Melinda stated that the Council Budget Workshop will be held on Tuesday, May 11 at 7:30 p.m., and that the budget will be advertised in the paper this week. The First Reading will occur at the Regular Meeting this month. There are no significant changes from last year. There are no proposed rate or fee increases. There are no proposed salary increases for staff. As with last year, we are not able to encumber funds in amounts that will allow significant infrastructure replacements. Connie reiterated that there were very few changes from last year, and Bill stated that there just was not room for any significant change.
B. Audit
The Audit report will be on the agenda this month for adoption. Carolyn requested a copy ofthe EDA audit, and Melinda confirmed that a copy was available for her review.
2. Buildings and Grounds (Linda Davenport, Weston Gupton) A. Housing Rehab Planning Grant
Melinda reported that the Town will hear later this spring whether or not we were successful in obtaining construction funds.
B. Derelict Vehicles
Melinda commented that Ricky is making progress with having the derelict vehicles removed, and that most owners have been cooperative once they know the Town is serious about enforcement.
C. Town Owned Buildings/Properties
Melinda reported that she is working on bylaws for the Veteran's Memorial. She also reported that Clarence would like Council to consider additional restrictions for the cemetery. He is concerned about some recently planted trees, and some overgrown shrubs. The Committee will meet to review this issue. Carolyn suggested that Mike Lyon be included in the discussion.
3. Personnel (Carolyn Hite, Connie Torres)
Melinda reported that while there are no proposed salary increases for employees for the upcoming fiscal year, the proposed budget does include $5000 to be dispersed as employee mid-year/Christmas bonuses. This is a $2500 increase in this expense, which is part ofthe Town's payroll. Rather than the current policy of basing the bonus on the employee's salary and longevity; this year there will be a set amount of $200 for full-time employees, and $100 for part-time employees.
4. Streets & Sidewalks (Weston Gupton, Bill Nunn)
A. Streets and Sidewalks
Melinda confirmed that the Town had finally received the go ahead on Friday to advertise for bids on the Strum & Co drainage work. A bid opening is scheduled for June 2.
5. Utility Committee (Bill Nunn, Harold Yuille)
A. Planning Grants
As previously reported, the Town has completed the planning grants for our water and wastewater systems.
6. Recreation (Harold Yuille, Carolyn Hite) 7. OTHER
A. Boundary Adjustment
Melinda reported that the response from our attorney has been sent to the County's attorney.
B. Cable Franchise
Melinda confirmed that the cable franchise is being transferred from Jet Broadband to Shentel.
C. Solid Waste Collection
Melinda recommended that Council review the pros and cons for public versus private collection of garbage. Bill commented that there were a number of issues that need to be considered before a decision could be made.
D. New Benches
Carolyn commented that the new benches should be delivered soon. Melinda confirmed that Clarence would coordinate their placement, and the placement for new trash receptacles, with her.
E. Community Center
Carolyn stated that there were some issues over the weekend with rental of the community center, and that it was not ready for the individuals who rented it for Saturday. Melinda replied that there was misunderstanding with the organizers of the F AC fundraiser that was held on Friday evening, and that they should not have left the
tables and chairs out. Carolyn also commented about the unsightliness of the debris behind the Community Center. Melinda said Clarence was planning to remove it shortly.
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A misunderstanding about the Community Center on May 1?
ReplyDeleteA good friend from the Richmond area rented the Center to hold a memorial luncheon for her husband; his funeral was Christmas Eve. She stayed at the local motel, rented linens, and ordered arrangements and centerpiece from a Clarksville florist. She arrived at the Center before 8 a.m. and found 30 tables set up from the previous night's basket bingo (30 dirty tables), accompanying chairs, trash cans under each table, and dirty bath rooms. Seventy-two guests had RSVP'd and were expected at 11:30. When I showed up at 9 a.m. I found her and a local friend sweeping and mopping the floors (I have photos). My good friend is totally embarassed that she had to ask local friends for help.
Her deposit was returned last week--there was not even a hint of an apology. I suspect she'll use the bypass when she visits her family.