Sunday, December 19, 2010

TOWN MANAGER'S AGENDA REPORT DECEMBER

TOWN MANAGER'S AGENDA REPORT
Tuesday, November 16, 2010
Report Dated Friday, November 12, 2010
Agenda Item #8 Unfinished Business
a. Rural Development Funding for Wastewater Projects
As you recall, we learned last spring that no construction funding was available for the wastewater projects identified in the planning study we conducted. While there is still no additional funding, Rural Development staff advise that we submit the planning study for approval in case additional funding becomes available. While we are not committed to the scope of work identified in the planning study, I have signed an authorization for our project to be submitted to the state Rural Development office for review.
Agenda Item #9: New Business
a. Presentation on Library Expansion
Representatives from the Southside Regional Library and the Clarksville Area Public Library will present Council with a conceptual plan for expanding the library into the building formerly occupied by the Clarksville Chiropractic Center.
b. Planning Commission Recommendation
The Planning Commission met on Monday, December 6 to hold a public hearing on a Special Use Permit request from Patrick C. McClaugherty to install a 5 ft x 7.5 ft off-premises sign on the side of the Wachovia driveway wall advertising Affordable Carpet Cleaning. This sign will replace the existing Howerton's Antiques sign and will be one-fourth the size of that sign. There was no
opposition from the public, and the Planning Commission recommends that Council grant the special use permit request to allow the sign.
c. Proposed Revision to Substance Abuse Policy
Please see Enclosure #1. The Town has not updated its Substance Abuse and Drug Free Workplace Policy since it was adopted in 1994. The revised policy and the Workplace Search Policy are recommended for adoption by our Town Attorney.
d. Budget Amendment Please see Treasurer's Report.

TOWN MANAGER'S INFORMATION DECEMBER

TOWN MANAGER'S INFORMATION FOR COUNCIL
1. Website
We have had a catastrophic problem with the Town's website being sabotaged by hackers. Our website development consultant has been unable to resolve this problem to date. Due to lack of service from him and ongoing problems with the site, I would like to consider starting over with a new website. The cost for this service has dropped since we last went through this process.
2. Police Department Move
The PD is starting to move some of their contents to their new location in order to free up some space in the current facility. I would like to schedule a meeting with the Building and Grounds Committee to develop a scope of work for renovating the former Y building in a cost-effective manner.
3. CLIC
CLIC has made progress in the development of a website to provide lake related information to the public. They are also discussing another Symposium to be held Spring 2011.
4. Clarksville Hydroplane Challenge
Carol Brown is looking for additional volunteers to help with her committee. This is a fun event and a fun group of people to work with.
5. Recent Christmas Events
We have received very positive feedback on the Mayor, Manager, and Town Council dinner we hosted last week. Thanks to the MCCSC volunteers for use of the Enrichment Center, the Garden Club for the decorations, and Mayor Allgood for the entertainment. The Chamber event the following night was also well-attended. Thanks to everyone who worked hard to make this year's Christmas parade successful. Even though the weather was very cold, the public turned out in large numbers-to-enjoy the parade.
5. Christmas Lunch
The Town staff will have their second annual hotdog lunch at noon at the Town Hall on Wednesday, December 22. This lunch replaces the Christmas breakfast that we held at the Community Center for a number of years. Please let us know if you can join us.

COUNCIL WORKSOP MINUTES DECEMBER

Council Workshop Minutes
Tuesday, December 7, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Glenn Jurczyk, Christopher Clarke
Staff Present: Melinda Moran, Ricky Wilkinson, Richard Elliott Kevin opened the meeting and welcomed everyone on a cold night.
1. Budget (Connie Torres, Christopher Clarke
A. Purchase order policy
Melinda reported that the Town adopted a Small Purchase Procedure Act in 1988 requiring three quotes on every purchase over $20, but in reality, this is an impractical policy. While three quoted are not routinely sought on small purchases, Town staff do get quotes on larger purchases and purchase orders are obtained for nearly every purchase. There are thresholds established in the State Code for procurement purposes. She recommended that the Committee review the Town's policy and amend it to reflect more current conditions.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda commented that the Town received only one bid on the concrete work around the mausoleum and on the roof. Bill added that additional damage could be done without proper care and compaction of the earth around the mausoleum. Glenn concurred that it would be preferable to re-advertise in a larger newspaper circulation market to seek additional bids.
B. Police Department Renovation
Ricky obtained a preliminary cost estimate on renovating the former Y building. Glenn commented that the cost was estimated at $9000. Richard and Ricky both commented that an overhanging tree should be removed due to its close proximity to the building and the likelihood that it will damage the roof. Melinda commented that an actual scope of work needs to be determined before bids can be solicited. She also mentioned that ownership and responsibility for the adjacent playground needs to be determined due to liability concerns.
C Community Center
Melinda reported that heat pump at the Community Center was not adequately heating the building. James Loftis checked the unit and advises that there was damage to a valve and evidence that some of the components had burned. The cost to replace the valve was $300, but he recommended replacing the entire unit. After discussion, Richard agreed to seek additional quotes on replacing the unit, but that it needed to be done soon since the building is being used frequently and heat is needed. Glenn stated that we need to make sure that the duct work would accommodate the new unit.

D. Library Expansion
Melinda reported that representatives from the library would present Council with a conceptual plan for renovation of former Dr. Brown building in order to integrate the two buildings into one larger library facility.
3. Personnel (Carolyn Hite, Connie Torres)
No new business to discuss.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
No new business to discuss.
5. Utility Committee (Harold Yuille, Bill Nunn)
Melinda reported that the Virginia Department of Health had provided notice that the Town is eligible for a grant/loan for the water system improvements and repairs that were identified in the study performed as part of the planning grant last year. The VDH advised that a $542,574 loan at 3% interest for 30 years and a grant of $813,861 would be approved subject to availability of state and federal funds. Connie commented that this was a good deal, and would allow the Town to make much needed improvements to the water system. Melinda stated that she would confirm in writing that the Town is interested in moving forward with VDH in their funding process, but that this would not obligate the Town to participate.
6. Recreation (Harold Yuille, Carolyn Hite)
No new business to discuss.
7. OTHER
A. Callahan Tree
Bill commented that he would like to see the Town compel the removal of the large tree on Market St located on property owned by Clayton Callahan. There are large limbs that will cause damage to neighboring properties or Town property should they fall. Melinda commented that Mr. Callahan has verbally stated he would take care of removing the tree, but has not yet done so. She stated she would follow-up with additional written communication. Bill and Carolyn both commented that they would speak to Mr. Callahan about this matter.
B. Safety
Glenn commented that the Town needs to be more focused on safety issues. and money should be made available in the budget for adequate cones and signs. Melinda reported that the Public Works and Public Utility crews would like to order winter weight reflective coats. The coats would provided better cold weather protection and allow to work without wearing their safety vests on top of their winter jackets. Richard added that the cost of the coats is $79 and they are needed for 17 employees. Melinda commented that the coats will belong to the Town and not to the employees.

Wednesday, November 24, 2010

CLARKSVILLE WILL MOURN THE LOSS

I would like to offer my condolences to the Moore Family. Clarence will be missed by this town and without saying his family. Clarence was a straight shooter, and had the old hard working attitude that is missing now a days. He was a jack of all trades which you do not find any more in people. It seems everyone has to have a speciality now a days , but Clarence knew a little about everything, and a lot about most. His passing was a surprise to me, I never knew or did he ever show that he had a heart condition, how would you know he never slowed down and he never complained at least to me. I'm sure where ever you are at now Clarence, you are making it a better place as you did here in Clarksville. It will be hard for Clarksville to fill his shoes.

Monday, November 15, 2010

COUNCIL MEETING AGENDA NOVEMBER

Town Council Meeting
Tuesday, November 16, 2010
1. Call to Order
2. Invocation
3. Approval of minutes
a. October 19, 2010 Regular Meeting
b. November 2, 2010 Council Workshop
4. Presentation of List of Vendors paid during October 2010
5. Approval of Financial Statements for October 2010
6. Presentation of Town Operation Reports for October 2010
a. Report from Public Works Director Moore
b. Report from Public Utility Director Elliott
7. Presentation of Police Activity Report for October 2010
a. Report from Chief Wilkinson
8. Unfinished Business: (1) Mayor (2) Council (3) Town Manager
a. Cove Project (Please see Enclosure #1)
b. Cemetery Maintenance Bids
c. Grace Stone Estates Request
9. New Business: (1) Mayor (2) Council (3) Town Manager
a. Annexation
b. Budget Amendment
10. Opportunity for Public Comment
The Public is invited to make brief comments that would not necessarily require scheduling as a separate agenda item. It is asked that everyone speaking please state his r her name and address.

TOWN MANAGER'S AGENDA REPORT NOVEMBER

TOWN MANAGER'S AGENDA REPORT
Tuesday, November 16, 2010
Report Dated Friday, November 12, 2010
Agenda Item #8 Unfinished Business
a. Cove Project Update
Please see Enclosure /41. We have at long last received a "FONSI" from the COE. FONSI stands for Finding of No Significant Impact, and it means that the permitting phase for the Cove Project has been completed.
b. Cemetery Maintenance Bids
The deadline for receiving bids is at 5:00 p.m. this afternoon. So far, we have received one bid on the concrete work and one on the roof work.
c. Grace Stone Estates Request
Gregg Gordon and Mike Lyon have requested that Council consider waiving the out-of-town premium charged on connection and facility fees for Grace Stone Estates due to the delay in securing the boundary adjustment. They feel these fees are unfair to their customers because they are in favor of the boundary adjustment and should therefore, not have to pay the additional out-of-town fees. My recommendation is that instead of making an exception to the Town's established fee structure, Council should encourage Gregg and Mike to take action to initiate a voluntary boundary adjustment for their development. There is no longer an advantage to delay this action if Council has determined to move forward with filing for the boundary adjustment with the Commission on Local Government (COLG). We had previously tried to work with the County's arbitrary 75% threshold policy, but since that has no bearing on the COLG, there is no reason to delay action on incorporating this property.
Agenda Item #9: New Business
a. Annexation
Council has previously adopted a resolution pertaining to annexation proceedings. Please see Enclosure #3. As a matter of record, Council may reiterate their position with a motion to proceed with filing with the COLG.
b. Budget Amendment Please see Treasurer's Report.

Sunday, November 14, 2010

TOWN MANAGER'S AGENDA REPORT NOVEMBER

TOWN MANAGER'S AGENDA REPORT
Tuesday, November 16, 2010
Report Dated Friday, November 12, 2010
Agenda Item #8 Unfinished Business
a. Cove Project Update
Please see Enclosure /41. We have at long last received a "FONSI" from the COE. FONSI stands for Finding of No Significant Impact, and it means that the permitting phase for the Cove Project has been completed.
b. Cemetery Maintenance Bids
The deadline for receiving bids is at 5:00 p.m. this afternoon. So far, we have received one bid on the concrete work and one on the roof work.
c. Grace Stone Estates Request
Gregg Gordon and Mike Lyon have requested that Council consider waiving the out-of-town premium charged on connection and facility fees for Grace Stone Estates due to the delay in securing the boundary adjustment. They feel these fees are unfair to their customers because they are in favor of the boundary adjustment and should therefore, not have to pay the additional out-of-town fees. My recommendation is that instead of making an exception to the Town's established fee structure, Council should encourage Gregg and Mike to take action to initiate a voluntary boundary adjustment for their development. There is no longer an advantage to delay this action if Council has determined to move forward with filing for the boundary adjustment with the Commission on Local Government (COLG). We had previously tried to work with the County's arbitrary 75% threshold policy, but since that has no bearing on the COLG, there is no reason to delay action on incorporating this property.
Agenda Item #9: New Business
a. Annexation
Council has previously adopted a resolution pertaining to annexation proceedings. Please see Enclosure #3. As a matter of record, Council may reiterate their position with a motion to proceed with filing with the COLG.
b. Budget Amendment Please see Treasurer's Report.

WORKSHOP MINUTES COUNCIL NOV 2, 2010

Council Workshop Minutes
Tuesday, November 2, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk, Christopher Clarke
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone.
Special Topic: Request to waive out-of-town connection and facility premium for Grace Stone Estates.
Gregg Gordon and Mike Lyon appeared before Council at the October Regular Meeting to ask that the additional out-of-town fees be waived for Grace Stone Estates. Connie and Melinda reviewed the history and purpose of the connection and facility fees. Bill commented that his concern was that Gregg and Mike developed the subdivision with the understanding that is would be incorporated into the Town limits, and that he feels it would be good business to waive the fees in this case. Kevin recognized Gregg and Mike from the audience, and both made comment about their support of the boundary adjustment and their view that the additional fee was unfair to their customers.
1. Budget (Connie Torres, Christopher Clarke)
Melinda reported that there has been an additional $1000 spent on the backhoe, but it now seems to be running well.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that we will have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
The Police Department is beginning of the process of planning the most cost-effective way to utilize this building as a Police Department.
C. Former Dr. Brown Building
Melinda suggested that she write the Library a letter asking them to submit a proposal to the Town as to how they intend to utilize this building. Chris commented that he would like to see additional computers available for public use.

3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Carolyn and Connie are reviewing the draft update. Melinda commented that the draft was based on the VML Insurance model. Glenn commented that he would like to review the draft as well.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Bill reported that he and Glenn were planning to meet Clarence Moore to review parking spaces and distances to driveways and intersections.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Melinda commented that the flyer advertising the basketball tournament was well done. Carolyn commented that Mr. Odums had contacted her to notify her that a tournament had been scheduled. He also contacted Mr. Yuille.
7. OTHER
Chris made a motion, seconded by Glenn, to go into Executive Session under State Code 15.2-2907 (D) to discuss annexation. Connie, seconded by Chris, moved to close the Executive Session and reconvene in open session. Council by roll call confirmed that no business was discussed other than as stated in the motion.
Bill commented the original pocket park plan was much different than what has been developed there. It was confirmed that the Town Christmas tree would be installed in its usual location on that property.

Friday, November 12, 2010

COE APPROVES FONSI / COVE PERMIT FOR CLARKSVILLE

DEPARTMENT OF THE ARMY
WILMINGTON DISTRICT, CORPS OF ENGINEERS
69 DARLINGTON AVENUE
WILMINGTON, NORTH CAROLINA 28403-1343
Operations – Lakes Branch NOV 0 9 2010
Dear Sir or Madam:
Enclosed is a copy of the Finding of No Significant Impact (FONSI) for-the Cove Project at J. H. Kerr Reservoir, Town of Clarksville, Virginia, dated October 2010. The FONSI has been prepared in accordance with the Council on Environmental Quality and the U.S. Army Corps of Engineers' regulations for implementing the National Environmental Policy Act of 1969 (33 CFR 230), as amended.
Based on information contained in the EA and comments received during the 30 day review period, we have determined that the proposed Federal action will not significantly affect the quality of the human environment and an Environmental Impact Statement will not be prepared.
If you have any questions or comments concerning the FONSI, please contact Mr. Michael Womack, Operations Division - Lakes Branch, Kerr Lake Project Manager at 434-738-6143 begin_of_the_skype_highlighting              434-738-6143      end_of_the_skype_highlighting, ext. 101.

Michael Womack Operations Project Manager
Enclosure

Monday, October 18, 2010

TOWN MANAGER'S INFORMATION OCTOBER

TOWN MANAGER'S INFORMATION FOR COUNCIL
1. Tourism
The County Economic Development Office and VA Tourism representatives are still working on compiling tourism assessment data. The next meeting is scheduled for October 22. This will also be a topic of discussion at the Mayors and Managers meeting that Clarksville will host on October 27.
2. Boundary Adjustment
1 recommend that Council meet in Executive Session at the November Workshop Meeting to discuss this issue.
3. CLIC
CLIC is considering developing a website to provide lake related information to the public, as well as another Symposium to be held Spring 2011.
4. Clarksville Hydroplane Challenge and Harvest Days
Both events went very well this year. The Town hosted 101 race boats this year, making it the best year so far for racer participation.
5. Upcoming Events
November 21 – Holiday Open House
December 3 – Christmas Parade
December (date tbd) – Mayor Manager Town Council Christmas Dinner hosted by Clarksville December 9 – Chamber of Commerce Annual Christmas Social
6. Conference and Training
I will not be at the meeting on Tuesday due to my participation in the ICMA Annual Conference. I will provide a report on the conference at next month's Workshop Meeting. Also, Clarence Moore, Ike Bowen, and David Jones will be in Williamsburg on Tuesday next week to receive training on E-One pumps. Richard will be on vacation next week and will also be absent from the meeting.

TOWN MANAGER'S AGENDA REPORT OCTOBER

TOWN MANAGER'S AGENDA REPORT
Tuesday, September 21, 2010
Report Dated Friday, October 15, 2010
Agenda Item #8 Unfinished Business
a. Cove Project Update
I have received a Memorandum of Agreement from the COE in regard to mitigation for this project. The lease, license, and FONSI are expected in the near future.
b. Cemetery Maintenance
The advertisement for bids on work on the mausoleum will be in next week's paper. A copy will be provided to you at the meeting.
Agenda Item #9: New Business
a. Bluestone High School Golf Team
Representatives from the Team will be present to receive recognition for their recent success in winning a division title.
b. Dumpster Complaint
Mr. Karl Simon requested the opportunity to address Council in regard to the problems he encounters from the dumpster that is currently located behind Uppy's on Virginia Ave. As you recall, this dumpster is used by Gino's and Great Wall because they have no room to accommodate a dumpster on site where it can be accessed by the Town's garbage truck. This dumpster has been relocated multiple times.
c. Boundary Adjustment Request
Mr. Gregg Gordon requested the opportunity to address Council in regard to incorporating Grace Stone Estates into the Town limits.

COUNCIL WORKSOP MINUTES OCTOBER

Council Workshop Minutes
Tuesday, October 5, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed everyone on a cool fall night.
1. Budget (Connie Torres, Christopher Clarke)
A. Fire Truck Financing
Melinda reported that the permanent financing for the fire truck has been delayed until the next round of Rural Development funding. Carolyn and Glenn commented that Congressman Perriello's office should be contacted and made aware of the situation.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that the she hoped to have bids on the mausoleum sidewalk repair by the Regular Meeting.
B. Former YMCA Building
Melinda reported that the YMCA will finish removing their equipment this weekend, and that Marcus Hargrave will address Council at November Regular Meeting. Glenn commented that the VEC should be contacted and perhaps offered free use of the building since they were closing their office in South Hill.
C. Lake Country Live Video Feed
Melinda commented that the camera has been mounted on the Town Hall roof and is
working well. The feed may be viewed at WWW. la kecountry -1 iv exorn
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
The Committee will schedule a meeting to review the draft which will be available to the public prior to Council adopting a new policy.
4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Melinda commented that the long awaited drainage repair in front of Strum & Co has finally been completed. Bill commented that it looked like the contractor had done a nice job. Connie suggested that Melinda write Jean Crowe a letter thanking her for her patience as the Town worked through the grant process with VDOT.
5. Utility Committee (Harold Yuille, Bill Nunn)
Melinda reported that the Town crew was working on 4th Street installing two new manholes and a short length of sewer line to alleviate a long standing sewer back up problem at Bay View Efficiencies and the Marina.
6. Recreation (Harold Yuille, Carolyn Hite)
Carolyn reported that there had been no further word from the group interested in organizing a basketball tournament on the Town courts.
7. OTHER
A. VML Conference
Melinda commented that she had just returned from the VML Conference held in Hampton a few hours ago, and that, as always, the conference provided useful information and networking opportunities.
B. ICMA
Melinda reported that she will be attending the ICMA Annual Conference in San Jose later this month and will miss the Regular Meeting, and that she had applied for and received a scholarship and travel stipend for this event.
C. HYDROPLANE and HARVEST DAYS
Melinda commented that these events both went very well thanks to a lot of planning and work by many volunteers. There were large crowds in Town throughout the weekend. Carolyn commented that she would like to hear a report from CEDA on the event since the Town provides financial support. She added that she would like to receive a report from the Chamber in regard to the Lake Fest shuttle service that the Town subsidized.
D. ADVENTURE TOURISM WORKSHOP
Melinda reported that she had provided a presentation on the Night Time Fishing lights at a recent VA Tourism workshop. She read an excerpt from the ESPN Outd000rs website which recognized the lights in a very complimentary way as being at the top of the list of "redneck wonders".
E. VETS
Melinda reported that the EDA has signed a lease with VETS, Inc. They are a technology company and will be occupying the former RedOak E-Commerce building in the Lakeside Commerce Park. F. 3rd ANNUAL CLARKSVILLE COMMUNITY THANKSGIVING DINNER Connie reported that the free dinner for the community would he held the Wednesday before Thanksgiving at the Community Center, and that volunteers were needed. An organizational meeting will be held on October 14 at 7:00 at the Community Center. She added that the number of meals prepared has increased each year, with a total of 800 meals served last year.
G. PLAN VIRGINIA
Glenn reported that he would be attending a Land Use and Zoning Conference in Roanoke and that he had received a scholarship from the Tobacco Commission. He added that he has been appointed to the Board of Directors for Plan Virginia.

Saturday, August 21, 2010

COVE PROJECT / COE REVIEW

DEPARTMENT OF THE ARMY
Wilmington District, Corps of Engineers
Post Office Box 1890
Wilmington, North Carolina 28402-1890
CESAW-OP-LK
PUBLIC NOTICE
AND
NOTICE OF AVAILABILITY
ENVIRONMENTAL ASSESSMENT (EA)
THE COVE PROJECT at J. H. KERR RESERVOIR
TOWN OF CLARKSVILLE, VIRGINIA, AUGUST 2010
TO WHOM IT MAY CONCERN: An environmental assessment (EA) has been prepared, which discusses the environmental impacts of construction, operation and maintenance of The Cove Project at John H. Kerr Reservoir in the Town of Clarksville, Virginia. The Town of Clarksville (Town) is proposing to lease property from the U.S. Army Corps of Engineers (USACE) for the development of a public harbor and park area. Incorporation of the existing Town Dock facility into the lease is also proposed. The Town will maintain and operate the facilities; subject to USACE approval. The EA has been prepared in accordance with the Council on Environmental Quality and USACE regulations for implementing the National Environmental Policy Act (NEPA) of 1969 (33 CFR 230), as amended.
The purpose of The Cove Project is to provide a waterfront harbor and park facility that will serve as a focal point and aid in the overall revitalization of the Town. The project will occupy approximately 2.45 acres between the Route 58 Bridge and 2nd Street, approximately 0.80 acres along the cove inlet adjacent to 2nd and 3rd Streets and an additional 1.40 acres encompassing the existing Town Dock area south of the Route 58 Bridge within the Town of Clarksville. Proposed facilities include a 30 slip community dock along the southern shoreline of the cove inlet adjacent to 3rd Street as well as a park facility and fishing pier in the area north of the Route 58 Bridge fronting the John H. Kerr Reservoir. Also as part of this project, the existing Town Dock will be incorporated into the lease for the new community dock and park, and the J. H. Kerr Reservoir Shoreline Management Plan will be revised to rezone the affected shorelines as Public Recreation Shoreline where not already designated.

considered, including the cumulative effects thereof; among those are conservation, economics, aesthetics, general values, flood hazards, flood plain values, land use, navigation, shoreline erosion and accretion, recreation, water supply and conservation, water quality, energy needs, safety, food and fiber production, mineral needs, considerations of property ownership, and in general, the needs and welfare of the people.
This Public Notice is being distributed to notify all known interested persons of the availability of the EA for review. A copy of the EA may be accessed online at http://www.saw.usace.army.rnil/jhkerr/index.htm. The review period is 30 days from the date of this notice. A Finding of No Significant Impact (fONSI) pursuant to NEPA will be completed by the Corps if comments received during the 30-day review indicate that a FONSI is appropriate for this project.
Comments on the EA should include sufficient detail to support statements in favor of or opposed to the proposed action. All correspondence should refer to the title, number, and date of this public notice.
Comments must be submitted in writing via regular mail or e-mail. For further information or to submit comments, please contact Mr. William Harlon, U.S. Army Corps of Engineers, J. H. Kerr Reservoir, 1930 Mays Chapel Road, Boydton, Virginia 23917-9725; E-Mail: william.d.harlon.III@gusace.army.mil, telephone: (434) 738-6143 begin_of_the_skype_highlighting              (434) 738-6143      end_of_the_skype_highlighting begin_of_the_skype_highlighting              (434) 738-6143      end_of_the_skype_highlighting begin_of_the_skype_highlighting              (434) 738-6143       extension 161.

Michael T. Womack Operations Project Manager If any citizen needs any information on this EA, please call Melinda Moran at 374-8177

TOWN MANAGER'S INFORMATION 08/17/2010

TOWN MANAGER'S INFORMATION FOR COUNCIL
1. Tourism Assessment
The County Economic Development Office and VA Tourism will be convening meetings this month to review the data gathered at the Tourism Assessment workshops held in South Hill on June 15 and June 23. A tourism plan for the county will be developed based on this information.
2. Boundary Adjustment
Our attorney is in contact with the Commission on Local Government in regard to the difficulty in getting a meeting scheduled with the County. This matter will be discussed in Closed Session.
3. Buildings and Grounds
The Buildings and Grounds Committee met this week at the Community Center to review current and future maintenance needs at the building, and to discuss more cost-effective means of controlling the heat and air conditioning. It was a very productive meeting, and the Committee will be making recommendations once additional information is obtained in regard to the HVAC system.
4. New Fire Truck
Rural Development staff advise that the loan and grant documents have been submitted for approval to their Richmond office, but they do not know when we will be notified of the final outcome. It is possible we will need to secure interim financing if the truck is ready for delivery prior to Rural Development releasing the loan and grant funds.
5. Boydton Planning Seminar
Please see Enclosure #1. Boydton is hosting a planning seminar on September 1 as reported by Councilmember Hite at the Workshop Meeting.


TOWN OF BOYDTON Enclosure 1
Telephone: 434-738-6344 begin_of_the_skype_highlighting              434-738-6344      end_of_the_skype_highlighting begin_of_the_skype_highlighting              434-738-6344      end_of_the_skype_highlighting
Fascimile: 434-738-0200
email: boydton@boydtoii.org

461 Madison Street
Post Office Box 62
Boydton, Virginia 23917
August 3, 2010

MEMORANDUM
TO: County Administrators, Board of Supervisors, Mayors, Managers, Clerks, Town Councils, Planning Commissions, and Board of Zoning Appeals for: Mecklenburg County, Brunswick County, Halifax County, and the Towns within these Counties.
"Our future will only be as bright as our vision and our plan to make it happen. Success takes leadership to make it happen and leadership needs knowledge, if it is to succeed. Those who fail to plan...plan to fail."
You are cordially invited to attend a free, planning training seminar co-sponsored by the Town of Boydton and Mecklenburg County to be held in the Goode Building located at 350 Washington Street, Boydton, VA 23917, on Wednesday, September 1, 2010, from 7:00 – 9:00 P.M.
We are privileged to have Dr. Michael Chandler, Director of Education for Citizens Planning Education Association of Virginia as our guest speaker and lecturer. Dr. Chandler's renowned reputation in Virginia and the U.S. precedes him as one of the foremost authorities on conducting planning-zoning seminars for elected officials, planning commissioners, zoning administrators, interested, and concerned citizens who want growth for their respected towns and cities.
The training will be beneficial to all who serve in county and local municipal governing bodies, their advisory committees, and appeal boards in teaching how to work effectively together for a better under¬standing of economic development.
Topics to be covered:
• The importance of planning for economic growth in our communities
• How to maximize our growth through planning
• The relationship between the Council/Board and the Planning Commission
• How localities can attract businesses with proper planning
• How to have growth in our current economic climate by planning
• How infrastructure relates to growth with visionary planning
• How telecommunication relates to growth with necessary planning
• Planning for the 21st' Century
We hope you will plan to join us for a very informative and beneficial training session by one of the best in this field!
www.boydton@boydton.org

COUNCIL WORKSHOP MINUTES 8/3/2010

Council Workshop Minutes
Tuesday, August 3, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Christopher Clarke
Staff Present: Melinda Moran
Connie opened the meeting in Kevin's absence and welcomed everyone.
1. Budget (Connie Torres, Christopher Clarke)
Connie commented that she would plug the June financials into the spreadsheet the Budget Committee uses and get a copy to Chris. Chris asked if quantities could be identified on the Vendor's list. Connie and Melinda explained that the Vendor's list is generated by the financial/accounting software program, and that the Treasurer does not have the ability to add additional narrative.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
Melinda reported that Clarence would like to begin removal of some of the trees that are impeding their maintenance efforts, and that he advises that his crew can handle removal of the trees within the cemetery, but a contractor will need to be hired to remove the trees on the perimeter. The trees will be flagged for a period of time before any are removed.
Melinda reported that no additional cemetery rules/regulations have been found.
B. Vacant Town Owned Buildings
Melinda commented that several months ago, this Committee began exploring the highest and best use for the former YMCA building and the former Dr. Brown building. The Y building was identified as a good fit for the Police Department, but the Committee did not identify the best way to utilize the Dr. Brown building, although several options, including expansion of the library, were discussed.
3. Personnel (Carolyn Hite, Connie Torres)
A. Personnel Policy Update
Melinda reported that she was reviewing the draft, but will not have a great deal of time to devote to this effort until the end of the month.

4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
Melinda reported that several items came up during and just after the Regular meeting last month that require the Committee's attention:
n 4 way stop at 4th and Commerce
Bill commented that he was in favor of asking VDOT to establish this location as a 4 way stop. Carolyn added that 4th and Market St should also be a 4way stop.
n Additional handicap parking in front of Vivian's and Bass
Melinda commented that it would be unusual to have two handicap spaces back-to-back for on-street parking. Connie commented that it could cause some issues for the nearby restaurants since parking spaces are already limited. In lieu of designating an additional space, Bill and Carolyn suggested moving the space to make it the first one after to offset from the corner.
n Designate handicap parking behind VA Ave Mall and by Second Baptist Church
Bill recommended that the Town designate the space behind the Mall and ask if the Church wanted to have a handicapped space near them.
• Tree hazard on Commerce Street
Melinda commented that Clarence was coordinating with the owner to remove the tree.
• No Parking signage on Festival Reroute
Bill commented that he did not feel that posting the reroute with permanent signs was advisable.
5. Utility Committee (Harold Yuille, Bill Nunn)
6. Recreation (Harold Yuille, Carolyn Hite)
Carolyn reported that a meeting would be held on Thursday, August 5 at 4:00 p.m. with Steve Odums to follow-up on his request at the July Regular Meeting for permission to hold basketball tournaments on the Town courts. Chris commented that it might be helpful to post a "Rules of Play" sign, and to make it clear that trash needs to be put in

the proper receptacles. Melinda commented that the Social Services workers could be deployed to clean the litter periodically.
7. OTHER
A. Boundary Adjustment
Melinda reported that staff from the Commission on Local Government are coming next week to discuss our proposed boundary adjustment.
B. Solid Waste Collection Carolyn commented that she would serve on the ad-hoc Committee to review this issue.
C. Symposium on Kerr Water Resources
Melinda commented that the response to the Symposium was going well, and that she would register the Council members who could attend. Carolyn, Bill and Chris indicated they would be available.
D. New Fire Truck
Melinda commented she would provide an update on the status of the Rural Development loan/grant at the Regular Meeting.
E. Boydton Planning Meeting
Carolyn reported that Boydton was planning an August 31 meeting with Dr. Michael Chandler and that it was open to other localities.
F. New Teacher's Welcome
Christ reported that the annual New Teacher's Welcome would be held at Brian's in South Hill at 6:30 p.m. on August 23.

Wednesday, July 28, 2010

LAKEFEST WITH FRIENDS


The 2010 Clarksville Lakefest was one of the best I have been to. The after party was great and I enjoyed spending time with some friends. Included in the picture are my good friends. Bill Chessman and Sal Thomasson.

Sunday, July 18, 2010

COMMENTS FROM GLENN

Just a short note to everyone. I have been asked by many if I plan to keep my blog up now that I was elected to office. Well, the answer is YES. I think this is a great way to keep everyone informed and would hope that you will send me questions or your concerns on the issues that you read here. This is an important tool for me and I would like to here what you think. I know that everyone can not come to every meeting and it can be difficult to find out exactly what is going on in your community, besides by the "you know what I heard" gossip. I was away last month for a little R&R with Linda and the dogs. I could not insert last months' meeting information but I'M BACK and blogging again. Please remember that I changed how I post comments; I will post them but I still will not permit any slander or name calling (but who would do that anyway?). Keep the comments coming so we can get a better feeling of the pulse of Clarksville.

TOWN MANAGER'S INFORMATION 07/20/2010

TOWN MANAGER'S INFORMATION FOR COUNCIL
1. Tourism Assessment
The County Economic Development Office and VA Tourism conducted a two-day Tourism Assessment workshop on June 15 and June 23. A tourism plan for the county will be developed based on the information compiled at the workshops. Tourism dollars are becoming increasingly important to our economy, so it is good that the County is taking a more active role in this effort.
2. Boundary Adjustment
Our attorney is in contact with the Commission on Local Government in regard to the difficulty in getting a meeting scheduled with the County.
3. Public Utilities Planning Grants
We received copies of the Preliminary Engineering Report for the VD1-I grant (Water Projects) that was submitted as part of construction funding request. As you know, there will be a match required for any grant we might be offered. The application to Rural Development for the Wastewater Project will still be submitted, but as reported at the Workshop, they do not have the funding available as originally indicated.
4. ICMA Conference
I was fortunate to receive notice that I have received a scholarship and stipend to attend the ICMA National Conference in San Jose, CA on October 15-20. The Conference will be a great networking and learning opportunity, and I am excited about going.
5. Alliance for Innovation Big Ideas Conference
As a result of networking opportunities from ICM and the VML Insurance Board that I serve on, I have been invited to attend a weekend conference in September sponsored by the Alliance for Innovation. It takes place in Ann Arbor, MI. This conference is only open to 75 participants nationwide.
6. La kefest
The Town crew has worked hard on Lakefest related activities this week. We are expecting a huge crowd again, and we hope the satellite parking effort will alleviate some of the congestion downtown.
7. State Park Marina Project
DCR appears to be making progress on the construction plans for the new marina in the State Park. Construction is expected to start next spring.
8. July 4 Parade
The Ruritans did an excellent job with the Parade. This event will continue to grow and reflect positively on the Town.

COUNCIL WORKSHOP AGENDA 07/06/2010

Council Workshop Agenda
Tuesday, July 6, 2010
7:30 p.m. Town Hall
Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Harold Yuille, Glenn Jurczyk, Christopher Clarke, Mayor Kevin Allgood
Staff Present: Melinda Moran
Kevin opened the meeting and welcomed the Glenn and Christopher as newly elected Council members:
Special Topic: 2010/2011 Committee Assignments
Kevin reviewed Council Committee assignments. Glenn will serve on the Buildings and Grounds and Streets and Sidewalks, and Chris will serve on Budget and Building and Grounds.
1. Budget (Connie Torres, Christopher Clarke)
A. Budget Request
Melinda reported that Richard Elliott and Ike Bowen are evaluating a surplus truck to determine if it will meet the Public Utility Department's needs as discussed last month.
2. Buildings and Grounds (Christopher Clarke, Glenn Jurczyk)
A. Oakhurst Cemetery
The need for updating and revising rules and regulations for Oakhurst Cemetery to address plantings and mowing impediments was discussed last month. Melinda commented that the Town Hall staff has not yet located any formal rules and regulations governing the Cemetery, and that it is very time consuming to research our minutes because they are not indexed.
B. Housing Rehab Project
Melinda reported that that our application was not approved for the current round of funding, and that we would work with the PDC to amend the application if necessary to increase its chance of receiving funding in the next cycle.
3. Personnel (Carolyn Hite, Connie Torres)
A. COPS Grant
Melinda reported that an application for funding for an additional officer was submitted.

4. Streets & Sidewalks (Bill Nunn, Glenn Jurczyk)
A. Drainage Repair
VDOT must approve the contract with J. Harmon Saunders before he can proceed with the drainage repair in front of Strum & Co.
B. Parking Space Painting
Melinda reported that the parking space painting was nearly completed. and the total cost would be somewhat higher than the original estimate due to the need for two coats of paint. Bill commented that using a base coat and final coat would hold up much longer.
5. Utility Committee (Bill Nunn, Harold Yuille)
Melinda commented that due to the lack of availability of Rural Development funding, the Utility Committee should review the Planning Grant and prioritize the repairs. improvements, and upgrades and discuss a feasible timeframe for moving forward.
6. Recreation (Harold Yuille!Carolyn Hite)
7. OTHER
A. Boundary Adjustment
The County's attorney has acknowledged to our attorney that the delayed response to our submittal of information is his fault.
B. Solid Waste Collection
As discussed last month, Melinda recommended that Council establish an ad hoc committee to review this issue.
C. Yard Sale Signs
Carolyn commented that the Town should require that yard sale signs be removed after 20 days.
D. VML Newly Elected Official's Conference
Glenn commented that he would be attending this conference later this month. Chris was planning to attend but would not be able to due to a scheduling conflict.
E. Tape Recording of Meetings
Glenn commented that he would be tape recording meetings so he could review and catch any details he misses.
F. Surplus Vehicles
Chris asked if the Town had considered looking for vehicles from companies that have declared bankruptcy.
G. Work Zone Safety
Glenn commented that the Town crew should have put out some cones behind the truck when they were working on a manhole on 4th Street last week.

Sunday, May 23, 2010

TOWN MANAGER'S AGENDA REPORT

TOWN MANAGER'S AGENDA REPORT Tuesday, May 18, 2010

Report Dated Friday, May 14, 2010

Agenda Item #8 Unfinished Business

a. Bi-State Commission Input

As presented last month by John Field, the Bi-State Commission would like input on a number of options for future water allocations. This topic has also been addressed by the CLiC group, and they have not yet formulated a clear opinion. It appears that some sort of allocation purchase will be the most likely scenario. Perhaps there will be more direction forthcoming and this topic can be on next month's agenda as well.

Agenda Item #9: New Business

a. Public Hearing and First Reading for Proposed FY 10/11 Budget

Treasurer Murphy will present an overview of the proposed budget. There will be a second reading next month before the budget is adopted.

b. Planning Grant for Wastewater System

Staff from Dewberry will be present to review the recently completed planning grant and answer any questions Council may have. This grant will be submitted to Rural Development to apply for construction funds. The Town is eligible to receive a grant of up to 75 percent of the cost of the project.

c. Adoption of FY09/10 Audit Report

Council received a copy of the Audit in March, but has not yet adopted it.

d. Cable Franchise Transfer Request (Please See Enclosure 1)

Council is requested to authorize transfer the cable franchise from Jet Broadband to Shentel. As

e. DEQ Environmental Remediation - 4th St Pocket Park

DEQ advises that the environmental remediation process for the Elliott property/Pocket Park has been completed; however, the trailer and underground tanks will likely not be removed until late summer.

f.

Tipping Fee Increase

The Regional Landfill has increased the tipping fee for commercial garbage by 13 percent effective June 1. Unfortunately, we were not made aware ofthis increase until this week. Therefore, we were unable to include this increase in our budget advertisement. We will have to cover the increase in the current budget from the Town's General Fund and increase commercial rates in the new budget to offset this increase. The County Administrator Wayne Carter advises that additional mid-year increases could occur if the landfill is unable to meet their projected revenue.

g. Glenn Edwards Townhouse Development

It appears that Mr. Edwards might need the Town to authorize a vacation of the plat that existed prior to his purchase and redevelopment of the Blue Creek Manor property on 4th St. I have not yet received any request from his attorney, and it is unclear whether my approval as Zoning Administrator is sufficient, or whether Council and/or the Planning Commission will need to hold a public hearing.

h. Budget Amendments

In addition to the amendments reviewed by the Town Treasurer, CEDA and the Chamber of Commerce would like for the Town to provide $1000 to support the VA BASS Federation tournaments held in Clarksville this weekend and again in October. Each of these tournaments brings 300 fishermen to Town. We have provided funds for this effort in the past, and they are appropriated from the Tourism line-item.

COUNCIL WORKSHOP MINUTES 5/3/2010

Council Workshop Minutes Monday, May 3, 2010 7:30 p.m. Town Hall

Council Present: Connie Torres, Carolyn Hite, Bill Nunn, Weston Gupton, Harold Yuille

Staff Present: Melinda Moran

Melinda opened the meeting in Kevin's absence:

1. Budget (Connie Torres, Linda Davenport)
A. Budget Preparation
Melinda stated that the Council Budget Workshop will be held on Tuesday, May 11 at 7:30 p.m., and that the budget will be advertised in the paper this week. The First Reading will occur at the Regular Meeting this month. There are no significant changes from last year. There are no proposed rate or fee increases. There are no proposed salary increases for staff. As with last year, we are not able to encumber funds in amounts that will allow significant infrastructure replacements. Connie reiterated that there were very few changes from last year, and Bill stated that there just was not room for any significant change.

B. Audit
The Audit report will be on the agenda this month for adoption. Carolyn requested a copy ofthe EDA audit, and Melinda confirmed that a copy was available for her review.

2. Buildings and Grounds (Linda Davenport, Weston Gupton) A. Housing Rehab Planning Grant
Melinda reported that the Town will hear later this spring whether or not we were successful in obtaining construction funds.

B. Derelict Vehicles
Melinda commented that Ricky is making progress with having the derelict vehicles removed, and that most owners have been cooperative once they know the Town is serious about enforcement.

C. Town Owned Buildings/Properties
Melinda reported that she is working on bylaws for the Veteran's Memorial. She also reported that Clarence would like Council to consider additional restrictions for the cemetery. He is concerned about some recently planted trees, and some overgrown shrubs. The Committee will meet to review this issue. Carolyn suggested that Mike Lyon be included in the discussion.

3. Personnel (Carolyn Hite, Connie Torres)
Melinda reported that while there are no proposed salary increases for employees for the upcoming fiscal year, the proposed budget does include $5000 to be dispersed as employee mid-year/Christmas bonuses. This is a $2500 increase in this expense, which is part ofthe Town's payroll. Rather than the current policy of basing the bonus on the employee's salary and longevity; this year there will be a set amount of $200 for full-time employees, and $100 for part-time employees.

4. Streets & Sidewalks (Weston Gupton, Bill Nunn)
A. Streets and Sidewalks
Melinda confirmed that the Town had finally received the go ahead on Friday to advertise for bids on the Strum & Co drainage work. A bid opening is scheduled for June 2.

5. Utility Committee (Bill Nunn, Harold Yuille)
A. Planning Grants
As previously reported, the Town has completed the planning grants for our water and wastewater systems.

6. Recreation (Harold Yuille, Carolyn Hite) 7. OTHER

A. Boundary Adjustment
Melinda reported that the response from our attorney has been sent to the County's attorney.

B. Cable Franchise
Melinda confirmed that the cable franchise is being transferred from Jet Broadband to Shentel.

C. Solid Waste Collection
Melinda recommended that Council review the pros and cons for public versus private collection of garbage. Bill commented that there were a number of issues that need to be considered before a decision could be made.

D. New Benches
Carolyn commented that the new benches should be delivered soon. Melinda confirmed that Clarence would coordinate their placement, and the placement for new trash receptacles, with her.

E. Community Center
Carolyn stated that there were some issues over the weekend with rental of the community center, and that it was not ready for the individuals who rented it for Saturday. Melinda replied that there was misunderstanding with the organizers of the F AC fundraiser that was held on Friday evening, and that they should not have left the

tables and chairs out. Carolyn also commented about the unsightliness of the debris behind the Community Center. Melinda said Clarence was planning to remove it shortly.

Saturday, May 8, 2010

LOW POLL TURN OUT 5/4/2010


I would like to thank everyone that took the time to vote. We had a low turn out of only 157 voters out of 938 registered voters. Congratulations to Carolyn Hite, Chris Clarke and Kevin Allgood, who I will now join on the Town Council (July 1st, 2010). I look forward to serving you the public in the next 4 years to come. I would hope that all citizens stay involved in any and all issues that are presented. I will continue to post any information as I have in the past on this blog. Please feel free to contact me on any concerns that I might be able to help you with or questions that you might have. You can call me at home 374-0581 or email me at gljurczyk@yahoo.com. Once again thanks for your support.

Saturday, May 1, 2010

BUDGET PROPOSAL 2010/2011

In this weeks local paper (4/28/2010) it was stated that there would be no fee increases for the 2010/2011 budget. I think that’s fine except Town employees did not also get a raise again and then it was stated that a double bonus would be considered at Christmas for them. (Bonuses with tax payer dollars??!!)

Once again they did not raise the meal and lodging tax to 5.5% from the current 5%. It was stated that we have too many empty stores to implement this tax now. First of all this is a PASS THRU TAX which has not hurt the Town of South Hill at all. Per their budget report in the same paper, they stated their tax rate at 5.5% last year and their new proposed budget for 2010/2011 at 5.5%. Secondly, what does a meal and lodging tax have to due with empty store fronts? THIS IS A FOOD AND LODGING TAX. Our Town employees could have gotten their raise with this tax. We could also use the monies to help pay down our 6.5 million dollar debt.

Sunday, April 25, 2010

VOTE MAY 4th, 2010

Glenn R. Jurczyk
7 Years in the Community
Married 36 Years with One Son
Retired

The “Biggest Issues” facing our Community are the present Boundary Line Adjustment, the current Town debt and our infrastructure to include our ageing sewer plant.

The Town has now filed for a voluntary boundary adjustment with the County. This Town can not grow anymore within the current limits. We need to expand our boarders to accommodate future growth. There are two way this can be done. Either by voluntary boundary line adjustment or by forced annexation. The key words here are “voluntary” or “forced”. I do not know what the Council strategy is as this was never brought before the Planning Commission when I was Chairman. No public meetings have been held to inform the citizens or the property owners involved of the Councils’ intent. The Council has now had 3 closed meetings. If the voluntary boundary adjustment is not successful what is plan B? Or is there a plan B? How much more money is this Town ready to spend? Will the Town only authorize a voluntary adjustment or file for forced annexation, or will they only go after the two corridors (15/ 58) and the areas that promised they would not fight the adjustment in exchange for utilities? These are two very different processes. Remember you can file yearly for a voluntary adjustment but only once every 10 years for a forced annexation through the courts. The Town should have been filing for each section as they completed suppling utilities. It could become very costly if they choose the annexation over the voluntary adjustment. By State law the Clarksville Planning Commission has the last say on any residential development within a two mile radius of our current limit, but not on commercial development. The corridors are where any commercial development will more then likely develop as proven by our Comprehensive Plan.


The Current Town Debt sits at about $6,547,000.00. The Council still needs to be fiscally responsible on all new debt and not automatically approve all new financial requests. We need to look for any available grants. We need to have a long term Capital Improvement Plan and stick to it.


Everyone knows that the Town infrastructure needs a lot of work. It is old, just as every other town around here, and it needs to be replaced. You cannot go on forever doing patching. According to the local newspapers all the other towns are looking for monies to repair or replace there current infrastructure. The Council has now applied for monies to help, but other communities are much farther ahead of us in that area. The Council packet indicates the amount of daily water and waste usage. It’s great that our water plant is upgraded to 1,000,000 gals per day capacity and we are only running at quarter capacity of 202,000 gals per day. That gives us a lot of room to grow, but on the other end is the sewer plant. It is currently over 50% of its capacity or 284,000 gals per day. That’s over half of the rated 550,000 gals capacity per day. The sewer capacity needs to be increased as well as updated. Council should be looking into this now, not later. (Capital Improvement Plan?) The current sewer plant will limit the Towns potential growth down the line. We need to start dealing with this equation now.

You should also know the reason why I want to throw my hat into the ring. I truly believe that transparency and accountability are key words for our Community to grow and prosper. As I mentioned earlier, the Council needs to keep town business in the open. Please do not get me wrong as there are times that meetings should be closed, such as personnel hearings etc., etc. In all, I think the Community should be kept informed. The citizens are astute and smart and want to be part of town decisions. You can not get the public support unless they know they are included. Everyone needs to be accountable either for their actions or ignoring their lack of responsibility. No one is above the law or gets to receive a ‘free ride’ and not have to do their jobs.

Every place I have lived, I have either worked in Public Works or been appointed to a position to work towards the betterment of my Community. I have worked for the City of Chicago and the City of Concord. I have been a representative to a Marina Commission and served on a Mayors roundtable. I would appreciate your vote on May 4th.

Friday, March 26, 2010

THANKS FOR YOUR SUPPORT

I would like to thank everyone who has called me or wrote letters on my behalf to our local papers. I would also like to thank the Mecklenburg Sun and the South Hill Enterpise for there follow up story's on Ms. Moran and Ms. Torres comments told to the editor of the Enterprise. Also I have included and posted below the Clarksville Schedule of the Budget Hearing for 2010/2011. If you have time I suggest you listen in, they are open to the public.

Saturday, March 20, 2010

SOUTH HILL PAPER ARTICLE RESPONSE

Thanks South Hill Enterprise for printing my “ignored by council” letters and your post followup. At this time, I will comment on remarks made by Ms. Moran and Ms. Torres.

It was a well spent $600 for the “planning commission training” as it allowed me the information needed to head the committee in completion of the Comprehensive Plan. As stated in my resignation letter (dated and submitted on Mar. 10th) this was my goal and purpose as Chairman of the Planning Commission. That purpose has been fulfilled and at more than a $50,000 savings as noted by the Budget Committee. Congratulations to Ms. Davenport for her new appointment. I would recommend that she and everyone serving on the Planning Commission take this valuable training course. If elected, this training will also benefit my input as a council person.

Friday, March 19, 2010

ELECTION COMMENT POSTING

Just to let you bloggers know. I'm changing my position on comments due to the ELECTION SEASON. I will post any and all comments even if it is signed anonymous .I'm doing this as a way to open communications up with the people in this community. You can now read the comment that was sent to me today on my budget recommendation that I posted yesterday. I will also answer your questions (if needed) as I did with this person. Lets keep it going remember "IT IS YOUR TOWN AND YOUR OPINION COUNTS"

Thursday, March 18, 2010

IGNORED BY COUNCIL

I sent two letters to the Town Council to be read into record at their regular meeting held on March 16, 2010 as I was unable to attend. The first letter was to the budget committee who asked for community input. Second was my resignation as Chairman from the Planning Commission. Both letters were either ignored or unimportant to Council business, though action was required.MY resignation letter was given to Town Hall on March 10th,2010 I am posting them as follows and will send them to the newspapers for non-bloggers.

PLANNING COMMISSION RESIGNATION

Date: March 10, 2010

To: Clarksville Town Council

Re: Planning Commission




Mayor Allgood,

Please accept my thanks and resignation from the Planning Commission effective this date. It has been a pleasure to serve my community and the Council on this Commission.
When I asked to be appointed to the commission my intent was to help update the Town Comprehensive Plan. The Council has now adopted the plan and it has been reviewed by the Town attorneys. I thank you for giving me the opportunity to serve my community in this capacity.


Thank you




Glenn R. Jurczyk

107 Dan Circle
Clarksville, VA 23927

(434) 374-0581







cc: Wendy Fields, Town Clerk
Melinda Moran, Planning Commission Secretary

BUDGET RECOMMENDATIONS

Budget Committee
C/O Connie Torres
Date: 3/16/10




Hi Connie,

I wanted to get my input to you in case I’m not there tonight.


1) I would like to see the lodging / food tax raised to 5.5 %. This is a pass thru tax and I do not believe that it would effect tourism at all.

2) I would like to see the Town employees get a cost of living increase this year

3) I would like to see the duties of the Police secretary and Town halls part time help split or shared if you like. After all we have 7 full time and 1 seasonal officers on staff. That’s 1 officer for every 195 people living in Town. That’s a very high ratio and all calls still go thru 911 (They should be able to do their own paper work.)

4) I think we should think about the current funding of the officer we supply for the drug task force. Fuel and overtime are way over. We need new funding options


Well thanks for your consideration and hard work


Glenn R. Jurczyk
107 Dan Circle
Clarksville Va.
374-0581

Wednesday, March 17, 2010

Election Time is Here Again

Please follow this Blog. I will be Blogging on issues that come up during this election. I would hope that all citizens get out on May 4th, and vote! Do you want to help get rid of these empty store fronts? May I suggest that you look at Chris Clark. He has ideas that this present Council has not even begun to think of. Talk to any store owner in Town or restaurant owner and ask them this question "what has this Town done to help you?" I think you will be surprised at their answer. Also another great choice is Carolyn Hite. Now here is a women that has asked the questions, and stood up for all citizens. Ms. Hite is not a "yes" person (need I say more) and she only wants the best for this community. I guess that just leaves me. I think my record speaks for itself. I still believe in transparency and being accountable for one's actions. Maybe the "3rd time" running will be the charm. So here we go again, three seats and three people. If you want excitement and change"VOTE". Remember to stay tuned to this BLOG and thanks for taking the time to read it.

Tuesday, March 16, 2010

THINGS IN THE WORKS

Council Workshop Minutes Tuesday, March 2, 2010 7:30 p.m. Town Hall

Council Present: Linda Davenport, Connie Torres, Carolyn Hite, Bill Nunn, Weston Gupton, Harold Yuille, Kevin Allgood
Staff Present: Melinda Moran, Clarence Moore

Kevin opened the meeting and thanked everyone for attending on a cold and snowy night. Clarence invited Council to step outside to look at the Town's recently purchased VDOT surplus dump truck before it is put in service. The truck appears to be in very good working order, and the Public Works crew did a good job cleaning it up.

1. Budget (Connie Torres, Linda Davenport)
A. Annual Report
Final copies of the Annual Report were distributed. Melinda commented that the Budget Committee intends to t;:nhance and improve this report moving forward, but feel that it provides some valuable information for the public.

B. Budget Preparation
The Public Input session will occur at this month's Regular Meeting.

2. Buildings and Grounds (Linda Davenport, Weston Gupton)
A. Housing Rehab Planning Grant
Melinda reported that the Management Team met on February 26 at the Town Hall with a project manager from DHCD. The boundary lines for the two phases ofthe project were discussed. The grant can pay for demolition of structures if the building inspector condemns them.

B. Town Owned Buildings
Regional Library Director Leigh Lambert asked will be on the agenda for the Regular Meeting this month to update Council on the Library and their future needs.

C. Fill Dirt
Weston commented that the dirt piled up at the Cemetery needs to be pushed over and smoothed out, and the dirt behind the Community Center should be removed.

3. Personnel (Carolyn Hite, Connie Torres)

4. Streets & Sidewalks (Weston Gupton, Bill Nunn)
A. Streets and Sidewalks
Melinda reported that B&B has submitted the drainage plans to VDOT to correct the flooding problem at Strum & Co. The PDC is assisting with the permitting and procurement process required by VDOT.

5. Utility Committee (Bill Nunn, Harold Yuille)
A. Planning Grants
Town Staff is still working with Dewberry to compile data for the Rural Development planning grant to look at town-wide sewer needs.

Wiley & Wilson staff is working with us on the two Health Department planning grants for storage, hydrology, and water audit issues. One of the activities that had to be procured from a consulting firm is Leak Detection Analysis. The grant pays for $6,300 of this cost. The company that W&W is recommending will analyze 24,550 feet of waterline for $5,450. They will do the entire water distribution system for $10,000. The Town would have to provide the $3,700 difference. Bill commented that it makes sense to do a system-wide analysis while the consultants are mobilized. The information will be used to pinpoint where line replacements and repairs are most needed. This item will be a budget amendment at the Regular Meeting this month.

B. Glen Edwards Townhouse Construction
Melinda reported that Dewberry found a plat in their archives that indicates an easement for the waterline in question existed, but because it was not recorded, we can not prove that it exists. Carolyn commented that she would like to go perform her own search at the Clerk's office. Bill commented that the Town should review all of the service area to determine areas that might not have a duly recorded easement.

6. Recreation (Harold Yuille, Carolyn Hite)

7. OTHER
A. Boundary Adjustment
Melinda reported that she and the staff were making progress on the compiling the information requested by the County, and hoped to have the attorneys begin their review at the end of the week following the Workshop.

B. Town Tags
Melinda reported that the Town received Town Tags from the County at the end of last week. The County Treasurer is implementing a new system that unfortunately makes our job more difficult this year. The preprinted tickets could not be segregated by Town and County, so Town staff must go back and forth with the staff at the V A Ave Mall to get the correct tickets or else write new tickets for each vehicle. The Town receives a $1.05 per decal as an Agent's Fee. We might want to consider having the Mall sell both the County and Town Tags next year. Regardless of who sells them, the Town will still receive 50 percent of the revenue from the sale of the tags.
(Since the Town refuses to up date the "Towns Web Site", I will use this blog to try and keep you the citizen in the know.Of course if you want to read about your water quality report from 2008 then by all means click on the web link provided.....Glenn)

Monday, January 25, 2010

NEW CITIZENS GROUP FORMED

AS the Town of Clarksville starts the annexation process, it seems others have their own ideas as 38 people have signed a petition against annexation. The following was taken from Public Records:


CITIZENS AGAINST ANNEXATION
PO BOX 583
CLARKSVILLE, VA 23927
December 22, 2009
TO: County Administrator Wayne Carter for
THE MECKLENBURG COUNTY BOARD OF SUPERVISORS
FROM: Citizens AGAINST Annexation
RE: Updated Information on Annexation Proposal
As recommended, please find attached an updated petition from the Citizens of Noblin Farm and Shiney Rock Roads.
We sincerely request that you give consideration to the desires of the residents and/or landowners of our community.
We are aware that our additional tax dollars (if annexed into the Town of Clarksville) will provide our community with sidewalks, street lights, garbage pickup, water and sewer service in no more than five (5) years after the date of annexation approval. Our community is full of great residents, wonderful, considerate neighbors and our desire is to remain COUNTY residents.
Please do not hesitate to contact us with questions or additional information.
copy: Town Manager Melinda Moran for Town Council -

PETITION

WE, THE UNDERSIGNED RESIDENTS OF SHINEY ROCK ROAD AND NOBLIN FARM ROAD, DO HEREBY, FORMALLY PROTEST THE ANNEXATION OF OUR COMMUNITY INTO THE TOWN LIMITS OF THE TOWN OF CLARKSVILLE, VA.
WE ARE STRONGLY OPPOSED TO THIS PLANNED ANNEXATION AS IT DOES NOT OFFER US ANYTHING WE DO NOT ALREADY ENJOY AS A COMMUNITY AND WILL ONLY SERVE TO CREATE UNDUE HARDSHIP ON THOSE OF US LIVING ON FIXED INCOMES.
THE TOWN OF CLARKSVILLE, VA IS OFFERING TOWN WATER, SEWER, STREET LIGHTS AND MORE PROTECTION BY THE TOWN'S POLICE DEPARTMENT AS BENEFITS WE WILL RECEIVE IF WE ALLOW THIS PROPOSED ANNEXATION. WE ALREADY HAVE OUR OWN WATER AND SEWER SYSTEMS. THOSE OF US WANTING SECURITY LIGHTS ALREADY HAVE THEM AND AS FOR AS THE AVAILABILITY OF THE INCREASED POLICE PROTECTION, WE HAVE ENJOYED OUR COMMUNITY ALL THESE YEARS WITH THE CURRENT PROTECTION AVAILABLE TO US. THEREFORE, FROM OUR COMMUNITY'S POINT OF VIEW, THE PROPOSED ANNEXATION WILL ONLY SERVE TO INCREASE THE TAXES WE NOW PAY AND SUBJECT US TO CLARKSVILLE'S TOWN ORDINANCES. THUS CREATING BOTH FINANCIAL HARDSHIPS AND AN INVASION OF THE FREEDOM WE NOW ENJOY.
WE ARE AWARE THAT SOME OF THE POPULATION LIVING AND OPERATING
BUSINESSES IN THE PROPOSED AREA DO WANT TO BE ANNEXED INTO THE TOWN Limits OF CLARKSVILLE, VA. WE ARE, THEREFORE, PROPOSING AN ALTERNATE PLAN OF ANNEXATION. BY ANNEXING EVERTHING NORTH OF THE PROPOSED HIGHWAY FIFTY-EIGHT BY-PASS TO HIGHWAY FIFTEEN SOUTH, TURN SOUTH AND TAKE IN THE INDUSTRIAL PARK, AIRPORT, BEAUTY SHOP AND DUMP. THIS ALTERNATE PLAN WOULD ALLOW THOSE LIVING AND OPERATING BUSINESSES IN THAT AREA TO HAVE THE ANNEXATION THEY DESIRE, WHILE LEAVING THOSE OF US LIVING ON SHINEY ROCK ROAD AND NOBLIN FARM ROAD OUT OF THE ANNEXATION.
AS CITIZENS, WE HAVE THE RIGHT TO ENJOY OUR COMMUNITY AS WE HAVE ALL THESE MANY YEARS. TO FORCE ANNEXATION ON US WOULD NOT BE BENEFICIAL TO ANY OF US AND WOULD SERVE ONLY TO PAD THE POCKETS OF THE TOWN OF CLARKSVILLE'S TREASURY.
WE PRAY OUR PROTESTS ARE HEARD AND YIELDED TO.
LET THIS PETITION SERVE AS NOTICE THAT WE THE UNDERSIGNED WILL FIGHT THIS PROPOSED ANNEXATION IN EVERY WAY AVAILABLE TO US.

(Note from the Blog Editor: Please feel free to make comments about the annexation.)

Wednesday, January 20, 2010

WHAT IS GOING ON

Council Workshop Minutes
Tuesday, January 5, 2010
7:30 p.m. Town Hall
Council Present: Harold Yuille, Linda Davenport, Connie Torres, Carolyn Hite, Weston Gupton, Kevin Allgood
Staff Present: Melinda Moran
Kevin opened the meeting and thanked everyone for coming out in the cold weather:
1.Budget (Connie Torres, Linda Davenport)
The Budget Committee presented the Annual Report. Council will review and make comment at the February Workshop meeting. Carolyn commented that it appeared to be a good piece of work. Connie commented that the format will be used for Budget preparation and communication with the public.
2.Buildings and Grounds (Linda Davenport, Weston Gupton)
A.Housing Rehab Planning Grant
Melinda reported that the PDC staff is still working with DHCD on securing a planning grant. They still need surveys from a number of residents to demonstrate support for the project.
B.Town Owned Buildings
Melinda stated that the Buildings and Grounds Committee should meet to consider the best use for the building vacated by Dr. Brown building and for the YMCA building which will be vacated once the new facility on Noblin Farm Rd. is completed.
3.Personnel (Carolyn Hite, Connie Torres)
The Police Department would like Council to recognize Sergeant Paul Hawkins for his service to the Town at the Regular Meeting. Paul is retired as of January 1. The newly hired police officer is certified and will start mid-January.
4.Streets & Sidewalks (Weston Gupton, Bill Nunn)
A. Streets and Sidewalks
VDOT is willing to pay for the additional drainage work needed in front of Strum and Co., but we have to comply with the Small Purchase Procurement requirements. The PDC is assisting us in this effort. 5.Utility Committee (Bill Nunn, Harold Yuille)
A. Planning Grants
Melinda reported that Town staff is still working with Dewberry on the Rural Development planning grant to look at town-wide sewer needs and to develop a grant application for construction funds from Rural Development.
Wiley & Wilson staff is working with Town staff on the two Health Department planning grants for storage, hydrology, and water audit issues.
6.Recreation (Harold Yuille, Carolyn Hite) 7. OTHER
A.Boundary Adjustment
Melinda reported that she has compiled owner information for the boundary adjustment area, but that the Town does not yet have distribution copies of the maps available for the public. An electronic copy of the map is available for anyone who wants it. The County has not yet set a meeting date in response to the Town's request last month. Also, a petition from the "Citizens Against Annexation" will be included in the Regular meeting agenda packet.
B.Fire Department Pumper Truck Request
Rural Development has been contacted regarding their financing options but they have not yet replied. Carolyn commented that she felt a request involving a large amount of money should be handled under some type of formal policy. Connie agreed that more time to consider the request would have been preferable, but she felt that the Council made the right decisions under the circumstances.
C.Website
Melinda advised that the website designer who developed the Town's site had closed his business. The Town staff will be able to add notices and post new items to the site, but we will not be able to do any further improvements. Carolyn commented that holiday and closing notices should be posted on the website.
D.Basketball Fence
Linda asked how the cost of the fence around the basketball court was handled in the budget. Carolyn replied that it was paid for with Town and Ruritan funds. Melinda commented that the Ruritan funds would have been placed under the Miscellaneous Revenue line item.
E. Dump Truck
Melinda reported that the engine in the Town's older Dump Truck blew while it was being used to push snow before Christmas. The truck was used primarily in hauling dirt away from utility repairs and to push snow.(reprinted from Public Record)

Town Manager's Information for Council 1/19/10

1. Cove Project
The COE has indicated that no negative comments were received during the comment period that ended last night.
2. Proposed Boundary Adjustment
The meeting with the County will be scheduled in January based on a conversation between our attorney and the County attorney. Enclosure #2 is a copy of an anti-annexation petition from residents along Noblin Farm Road.
3. Public Utilities Planning Grants
Town Staff is still working with Dewberry to prepare a Preliminary Engineering Report for needed sewer system improvements. The Town has $9000 cash match for the $25,000 planning grant from Rural Development. There will likely be a combination of grant and loan money to construct the improvements, including new interceptor lines and upgraded pump stations. Staff is also working with Wiley & Wilson on two Health Department Planning Grants for the water treatment and distribution system.
4. Fine Arts Center
The Buildings and Grounds Committee is meeting next week on Tuesday morning to take a look at the leak problem in the basement of the FAC. The Committee is also going to look at the building formerly rented by Dr. Brown.
5. Manhole Rehab
The materials to rehab the manhole on Forest Hill Street that has an unstable cover are still on backorder.
6. Garbage Truck and Dumpsters
Public Works Director Moore has reviewed our options for new dumpsters and utilization of the front loading garbage truck. He can provide an update, but I would also like the opportunity to discuss this in more detail at the February Workshop.
7. Leaf Collection
We will stop leaf collection at the end of January. We are in the process of collecting any accumulated leaves, but after the end of the month, any additional leaves should be bagged and placed with other trash if the resident or business wants the Town to remove them.
8. Dump Truck
As discussed at the Workshop this month, the Town's older dump truck suffered a terminal breakdown while pushing snow before Christmas. This truck was primarily to haul mud, dirt and debris away from utility work sites. It was also used to push snow, and we have no other vehicles equipped to perform that function. The intention was to delay purchase of a replacement until the next budget, but there is an opportunity to purchase a used 1999 VDOT dump truck for less than $8,000 using General Fund Contingency money as discussed in the Treasurer's Report.
Congratulations to Paul upon his retirement after 25 years of service to the Town!(Reprinted from Public Record)

Saturday, January 2, 2010

Garbage more or less

It would be hard for me to believe that I’m the only resident confused by the Town of Clarksvilles’ holiday work schedule. The town has many tools to notify the public, if they choose to use them at their disposal in order to inform citizens on what services to expect and when to expect them, such as garbage pick-up. The most logical way is on their own website. When I inquired about my garbage pick-up I was told that the newspaper was incorrect, and that the town asked for a correction. That’s great, except it’s a weekly paper so maybe it will be in next week.

Apparently, the change of garbage pickup occurred due to a holiday change. Since when did the town workers get Christmas Eve and New Year’s Eve off? I was told that the town follows a state holiday schedule, and when the Governor decides to give state employees extra days off, the town follows suit.

I think it’s fine to do that, if we can afford it as a town and if it is allowed by our own town ordinance. It would be very easy for the town to change this by just adding words in the current ordinance “All State of Virginia holidays are to be observed by the Town of Clarksville.”

Under our current ordinance Title III Administration Chapter 30 section 30.01 (look under town code) the town employees are allowed 7 paid holidays. If the town is going to follow the state, then we would be giving 12 days a year plus and any other days the Governor decides to give, such as Christmas Eve and New Years Eve as he did this year. I’m not a legal person but to me, the town is in violation of their own ordinance. (Until that section is changed by a public hearing and a Council vote.) So Council please change the exiting ordinance, and make it legal as the employees deserve it. (2010 has 12 holidays slated for the state)

I have asked a Council member by email with a copy to the rest of the Council about this ordinance. I have not received an answer yet. When I find out I will let you know the answer to this enigma on this blog. (Below State Law for reference only.)

State Law 2.2-3300 Commonwealth of Va.